Inventory & stock — track what you have on hand

If you sell physical products, Finocket can track how many you have. Turn on stock tracking for a product and it gets a running stock ledger: every sale draws it down, what you receive adds to it, and you get a warning when it runs low. It lives under Books & tax → Inventory & stock.

Turn on tracking for a product

Open a product under Products (its type must be Product, not Service) and switch on Track inventory. Give it:

• Opening stock — how many you have on hand right now, and the date that count is as of.
• Opening cost / unit — what each one cost you (used later for stock valuation).
• Reorder level — the quantity at which the product should flag as low. Leave it at 0 for no alert.

How stock moves

You don't have to adjust stock by hand for sales. When you raise a tax invoice or bill of supply with a tracked product on it, that quantity comes out of stock automatically. Raise a credit note (a sales return) and it goes back in. Estimates and delivery challans don't move stock — only a real sale does.

For stock coming in, the easiest way is to record the purchase: when you add an expense, open the Stock items section and add the products and quantities you bought at their cost — Finocket adds them to stock automatically, at that cost (which also keeps your stock valuation accurate). For a one-off correction or a physical count, open the Inventory screen, find the product and use Add / adjust stock — Stock received for a purchase or Adjustment to add or remove a quantity with a reason.

The Inventory screen

It shows every tracked product with what's on hand, highlights anything at or below its reorder level, and lets you open a product's full movement history — opening balance, each sale, each return and every manual entry — so you can always see how a balance got to where it is.

What your stock is worth

Each product carries a weighted-average cost: when you add stock at a cost, that blends into the running average, and stock going out is valued at that average (never the sale price). The Inventory screen shows a value per product and a total stock value, recomputed as you buy and sell.

Batches & expiry

For goods with a shelf life, add a batch to a product with its batch number and an expiry date, then tag the stock you receive to that batch. The Inventory screen shows an Expiring soon alert listing batches that are near or past their expiry, with the quantity still on hand — so you can clear or return them in time.

Godowns & transfers

If you store stock in more than one place, add a godown(a warehouse or location) for each, and tag movements to a godown so you can see what's where. When you move goods between locations, use Transfer: pick the product, the from- and to-godown and a quantity, and Finocket records it as a matched pair of movements — your total on hand is unchanged, only the split between godowns moves.

What's not here yet

You can't yet pick a specific batch at the billing counter — sales draw down general stock rather than a chosen batch — and scheme pricing isn't supported. Closing stock also doesn't yet post to your balance sheet as an asset; that arrives once purchases carry item lines. For high-volume batch-by-batch billing (say a busy pharmacy counter), a specialist tool is still stronger there.