Challenges
The manual work this trade still runs on, what it costs, and what changes.
Order book from the morning beat
- How it is done today
- The salesman writes retailer orders in a notebook or sends WhatsApp photos, and the office types them in the afternoon.
- Cost or risk
- Orders are keyed twice, lines are missed, and the van loads late.
- With Finocket
- The salesman creates the sales order in the Finocket app, offline if needed, and the office converts it to an invoice.
Knowing which retailers are on which beat
- How it is done today
- Beat lists live in the salesman's head or a printed sheet that changes every month.
- Cost or risk
- When a salesman leaves, the beat knowledge leaves with him.
- With Finocket
- Each retailer's beat and visit days are recorded on the account. Finocket does not plan routes yet.
Retailer credit running past the agreed days
- How it is done today
- Dues are tracked on a ledger card per shop and collected when the salesman remembers.
- Cost or risk
- Old dues pile up on small shops and become bad debts.
- With Finocket
- Outstanding shows ageing per retailer, credit days are on the account, and the invoice warns when a retailer is over their limit.
Several principals, one set of books
- How it is done today
- A principal's DMS holds that company's secondary sales and Tally holds the books, with spreadsheets in between.
- Cost or risk
- Stock and margin per principal is hard to see, and data is entered in more than one place.
- With Finocket
- Every SKU carries its principal and brand in one company's books, so stock and sales can be read principal by principal.
Cases, pieces and MRP changes
- How it is done today
- Case-to-piece conversions are done in the head and MRP changes are updated item by item.
- Cost or risk
- Wrong conversions show up as stock differences at the month-end count.
- With Finocket
- Items are sold in cases or pieces with the conversion set once, and MRP is kept against each SKU.
FSSAI number and dispatch details on bills
- How it is done today
- The FSSAI number is pre-printed on the bill book, and e-way bill details are typed again after the portal.
- Cost or risk
- Bills that miss required details create trouble with the buyer or at a check post.
- With Finocket
- The FSSAI number, e-way bill number, vehicle and transporter are invoice fields, and e-way bills can be generated from Finocket.
Month end for the CA
- How it is done today
- Billing exports are imported into Tally and reconciled by the accountant.
- Cost or risk
- Re-keying causes GSTR-1 mismatches against what was billed.
- With Finocket
- GSTR-1 and GSTR-3B are prepared from the invoices you raised, and Tally XML is exported for a CA who files from Tally.