Modules
Everything in Finocket for Pharma Distribution, by pack module.
Buyer's drug licence on file
Keep each chemist's or hospital's 20B and 21B licence numbers and the licence retention-due date on their account, next to their GSTIN. Finocket stores these; it does not yet check them when you bill.
Batch and expiry on every line
Each invoice line carries a batch number and an expiry date, and the pharma bill layout has columns for batch, expiry and MRP. Printing a field on the bill is a setting you switch on for that field.
Medicine master
Record MRP, salt or generic name, manufacturer and pack size on each item, mark Schedule H, H1 or X, and sell in boxes or strips with the conversion set once.
Licence numbers on the memo
Put your own drug licence number and the buyer's licence number on the wholesale memo. Today the buyer's number is typed on the invoice; it is not copied from the account automatically.
Dispatch details
Add the e-way bill number, vehicle number and transporter to the bill, and a freight charge preset at SAC 996511 with its GST rate.
Customer type and credit days
Tag each buyer as retail chemist, sub-stockist, hospital, doctor or institution, and note the credit days you agreed. A credit limit on the account warns you on the invoice; it does not stop the sale.
Stock tracked in boxes
New items default to tracked stock in boxes, which maps to the BOX unit GSTR-1 expects, so HSN summary rows need no guessing.
Godown and accounts roles
Offer a warehouse-operator role to godown staff and an accountant role to your CA or accounts person. You choose who gets which; nothing is granted automatically.