Challenges
The manual work this trade still runs on, what it costs, and what changes.
Batch and expiry written by hand, or missing from the bill
- How it is done today
- The salesperson reads the strip and writes the batch and expiry on a handwritten bill, or leaves them off.
- Cost or risk
- A recall or a customer complaint cannot be traced to the batch sold.
- With Finocket
- Each bill line has batch and expiry columns that the pharmacy template prints.
Expired stock found on the shelf
- How it is done today
- Someone checks shelves by eye every few weeks and pulls what has expired.
- Cost or risk
- Expired strips are written off as a loss, or reach a customer.
- With Finocket
- Stock is kept by batch and expiry, and the earliest-expiring batch with stock is attached to a bill line automatically when you have not typed a batch. Returning expired stock to the distributor is not built yet.
Schedule H1 register kept in a notebook
- How it is done today
- The pharmacist writes the prescriber, patient and medicine in a bound register after the sale.
- Cost or risk
- Entries are missed in a busy hour, and the register is hard to produce at an inspection.
- With Finocket
- Mark a medicine's schedule on the item. The register records prescriber and pharmacist details and warns on gaps; it does not block a sale.
Finding a medicine by its salt
- How it is done today
- A customer asks for a salt and the staff search memory or a printed list.
- Cost or risk
- Sales are lost or the wrong strength is handed over.
- With Finocket
- Salt or generic name, composition and strength are stored on each item. Search and substitutes by salt are not built yet.
MRP checked from the strip every time
- How it is done today
- The MRP is read off the pack at billing, and a new price from the distributor is missed.
- Cost or risk
- The shop charges an old MRP or rounds by hand.
- With Finocket
- MRP, manufacturer, dosage form and pack size live on the item.
Distributor bills re-typed for GST
- How it is done today
- Purchase bills from several distributors pile up and are typed in at month end.
- Cost or risk
- Input GST is missed or claimed wrongly, and payables are unclear.
- With Finocket
- Record distributor bills as purchases, and match input GST against GSTR-2B.
Billing software and accounts kept apart
- How it is done today
- A desktop billing program runs at the counter, and the accountant re-enters sales into Tally.
- Cost or risk
- Figures are typed twice and returns are late.
- With Finocket
- Bills post to double-entry books in the same place, GST returns are prepared from them, and Tally vouchers can be brought across for review.
Counter cash and UPI do not tally at close
- How it is done today
- The owner counts the drawer at night and checks the day's UPI messages by hand against the bills.
- Cost or risk
- A shortage or an over-count is found late, and nobody can say which sale caused it.
- With Finocket
- Take cash, UPI or card on each bill, count the drawer at close, and read the day's totals by payment mode, with the cash over or short, in the Z-report.
Regular customers owe and nobody reminds them
- How it is done today
- Credit sales are written in a notebook, and the owner remembers who owes and for how long.
- Cost or risk
- Money stays out for months, and some of it is never collected.
- With Finocket
- Bill a named customer on credit with a limit warning at billing, see what each customer owes by age under Outstanding, and send a WhatsApp reminder from your own phone.