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Finocket for Hotels

Use cases

How a working day runs, step by step.

Billing a corporate guest

A lodge bills a company for a two-night stay.

  1. Add the company as a client with its GSTIN
  2. Raise a GST invoice for the stay at the rate your CA has set
  3. Share the invoice on WhatsApp from your own number
  4. The invoice PDF carries a UPI payment link when your UPI ID is set
  5. Record the payment when it arrives
  6. The receivable clears in the books

PG rent on the first of the month

A PG owner bills every resident the same rent each month.

  1. Set up a monthly recurring invoice for each resident
  2. Record the security deposit as a journal entry to a deposits account
  3. A draft invoice is ready on the run date for you to review and send
  4. Send a WhatsApp reminder from the outstanding list
  5. See who has not paid, and for how long

Monthly GST

Your CA prepares returns from the invoices you raised.

  1. Invite your CA as a read-only accountant
  2. Review the month's invoices and credit notes
  3. Import GSTR-2B and match it with your purchase bills
  4. Prepare GSTR-1 and the GSTR-3B summary
  5. Download the GSTR-1 files; filing on the portal stays with you or your CA

Paying suppliers

Linen, laundry and provisions are recorded against suppliers.

  1. Record a purchase bill from the supplier's page
  2. Scan the supplier's bill photo to fill the form
  3. Note whether you paid by UPI, bank transfer, cheque or cash
  4. Match the payment when you reconcile the bank statement
  5. Filter expenses by head to see what each one cost

A second property

An owner with two lodges under different GSTINs keeps them apart.

  1. Add the second property as a company with its own GSTIN
  2. Switch company from the header
  3. Bill and prepare GST returns for each GSTIN separately
  4. See both properties together in the consolidated reports

A company that settles its stays monthly

A firm whose staff stay through the month pays the bills in one transfer.

  1. Raise an invoice for each stay with the payment terms you agreed with the company
  2. See the company's unpaid invoices by age on the outstanding list
  3. Send a WhatsApp reminder with a link to their open invoices
  4. Record the transfer when it arrives
  5. Split it across the invoices it settles

A guest who leaves a night early

The stay's bill is reduced with a credit note against the original invoice.

  1. Open the stay's invoice and start a credit note from it
  2. Keep only the night the guest did not stay
  3. Save it as a numbered credit note
  4. Apply the credit note against the guest's invoice
  5. The credit note is included in the month's GSTR-1 export

Matching UPI receipts with the bank

Money that lands in the bank is matched to the payments you recorded.

  1. Import the bank statement as a spreadsheet or PDF
  2. Review the suggested match for each credit
  3. Accept the matches that are right
  4. See which statement lines have no match yet

Year-end hand-off to your CA

Give your CA the year's papers in one download.

  1. Pick the financial year on the hand-to-CA screen
  2. Download one bundle of invoice PDFs, client statements and the day book
  3. The bundle also holds the outstanding list and GST summaries
  4. Invite your CA read-only to look up anything else in the books
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