Challenges
The manual work this trade still runs on, what it costs, and what changes.
The job's specification never reaches the bill
- How it is done today
- Size, GSM, colours and finishing arrive on WhatsApp or by phone, and the bill just says 'printing charges'.
- Cost or risk
- A reorder or a dispute starts from memory, and a job is reprinted on the wrong stock or without its lamination.
- With Finocket
- Material, GSM, finished size, colours and finishing sit on each invoice line, so the bill is the job record.
Nobody remembers whose paper it was
- How it is done today
- Customer-supplied paper is noted in a register or not at all, and the accountant asks months later.
- Cost or risk
- Whether a job is job work, a printing service or a sale of goods turns on that fact, and a wrong guess means the wrong GST treatment.
- With Finocket
- 'Paper supplied by' is recorded on the job, and your CA sees it in the same books. Finocket never picks the rate.
Proof approvals are verbal
- How it is done today
- The customer says 'okay, print it' on a call, and the proof sits in a chat thread.
- Cost or risk
- When the colour or a spelling is disputed after the run, the reprint is at the press's cost.
- With Finocket
- The proof approval date is a field on the job record, so the date is there when someone asks. Versioned online proof approval is not built yet.
Quotes are chased by phone
- How it is done today
- A PDF or a typed message goes out, and acceptance is a 'yes' somewhere in a chat.
- Cost or risk
- There is no record of which version was accepted or when, and open quotes are forgotten.
- With Finocket
- Send the estimate as a link; the customer accepts online with a typed name, and the accepted estimate becomes the invoice.
Sheets sent out for binding or lamination go untracked
- How it is done today
- A handwritten challan book, and a call to the binder to ask what came back.
- Cost or risk
- Sheets go missing between vendors, and the movement has no document behind it when it is checked.
- With Finocket
- Issue a delivery challan for the sheets, with an e-way bill where the movement needs one. Linking returned goods to the challan is not built yet.
TDS on job workers is worked out at year end
- How it is done today
- Binder and laminator bills are paid in full, and TDS is calculated by hand when the CA asks.
- Cost or risk
- Missed deductions and deposits carry interest and a late-filing exposure.
- With Finocket
- Book the job worker's bill as an expense with TDS, and track deducted against deposited each quarter.
Delivery dates live in the owner's head
- How it is done today
- Promised dates are written on a slip or a whiteboard by the press.
- Cost or risk
- Rush jobs collide on the same press and a customer's event date is missed.
- With Finocket
- Each job carries a job number and a delivery date, and work-centre capacity shows which press is booked.
Month end is a file hand-off to the CA
- How it is done today
- Bills, a sales register and a bank statement are sent in a zip or a folder.
- Cost or risk
- Returns are filed from a reconstruction of the month, late, and questions come back a week later.
- With Finocket
- Your CA works in the same books with the accountant role, and GSTR-1 and GSTR-3B are prepared from your own invoices.