Every strip traceable to its batch and expiry, the earliest-expiring batch picked first, near-expiry stock returned to the principal before it becomes a write-off, and each chemist held to a credit limit with their drug licence on the invoice.
What you set up
Pharmaceutical distribution businesses run on the Business plan, which turns on 38 modules:
- Invoices & clients
- Retail till & shops
- Reports & books
- AI assistant
- Investments & 80C
- Income tracking
- GST & returns
- TDS returns
- Bank reconciliation
- Recurring rules
- Projects
- Time tracking
- Loyalty programme
- Inventory & stock
- Online store
- Sales & purchase orders
- Couriers & parcels
- Manufacturing
- Fixed assets & depreciation
- Site visits
- Records
- Items catalog
- Forms & lead capture
- QR & tracking
- CRM & deals
- Email & sequences
- Consent & compliance
- Accounts & unified Inbox
- Cost centres
- Approvals & automation
- Developers & API
- Public API & webhooks
- Campaigns & UTM
- Landing pages
- Website chatbot
- Partner programs
- Commission ledger
- Commission statements
Turn any of these off if you don't need them - see setting Finocket up for your trade for the two decisions worth getting right on day one.
What you'll do day to day
Batch and expiry on every line
Signed in as a staff member, open /invoices/new. Bill Shree Krishna Medical: each line picks the earliest-expiring batch (FEFO); batch no. and expiry print on the invoice.
Return it before it expires
Signed in as the owner, open /inventory. Near-expiry and expired batches, batch by batch, in the Expiry & Returns cage; raise a return to the principal.
Credit limits that hold
Signed in as a staff member, open /outstanding. Chemist-wise outstanding against limits; Dewas Chemist blocked for new orders until they pay.
Cold chain is a separate location
Signed in as a staff member, open /inventory/bins. Insulin lives in the 2-8°C room; rack/bin codes in the main godown; stock by bin.
Interstate supply with e-way bill
Signed in as the owner, open /gst/returns. Dahod (Gujarat) invoice goes IGST, e-way bill on the invoice, reported in GSTR-1.
The rep's beat, offline
Signed in as a staff member, open /visits. Ujjain-Dewas beat visit logged by voice with no signal; syncs later with the order.
An Indore pharma distributor returning stock before it expires
Before: Batches picked by whoever was in the godown, near-expiry stock found at the audit, and chemists over their limits.
With Finocket: FEFO on every invoice line, a returns cage for near-expiry and expired lots, bins in the main godown, and credit limits per chemist.
(Medilink Pharma Distributors, a demo pharmaceutical distribution workspace in Indore, Madhya Pradesh - not a real customer.)
Next
See how Finocket fits your trade for the same use cases with the case study in full, or bring your existing books across if you're switching from another system. Running this on a phone at the counter and a desktop at month-end? See what each device is best for.